When all four recommendations are from new reviewers, letters from previous reviewers may be included in addition to the requisite four letters of recommendation. No more than two of the requisite four letters may come from previous reviewers, and shall include an explanation as to why these reviewers were used again for the full Professorship review. Letters of recommendation, for Full Professorships, should not come solely from the individuals who reviewed the candidate for his/her Associate Professor promotion. Members of review committees (HSAC, ASAC, APT) who reviewed a candidate at the departmental level, should also recuse themselves from the discussion and vote at the review committee level. A committee member who has co-authored substantial or ongoing publications or grants with a candidate during the time period under review should recuse himself/herself from the committee to avoid raising concerns about a potential conflict of interest. School/departmental review committees may not include persons related to the candidate by blood or marriage. This is a concern at all levels of decision-making from the school/departmental level, to the review by the APT committee, and on to the Board of Trustees. We seek to avoid possible conflicts of interest in the conduct of university appointments, promotions and tenure decisions. Service and engagement statement, if applicable (CV Policy Change 11-18-2014).Grants (role, total direct grant amount, % effort, agency, dates, etc.).Undergraduate honors projects should be included as well. Give names of graduate students supervised, thesis titles, and completion dates for degree work since employment at UNC-Chapel Hill. List courses for the past three years number of students taught by section. ![]() Other, including book reviews and other products of scholarship (with electronic links displayed, if relevant).Refereed unpublished oral presentations and/or abstracts.Digital and other novel forms of scholarship (with electronic links displayed, if relevant).Products of creative activity such as performance and exhibitions.Products of interdisciplinary scholarship.Refereed other products of scholarship (with electronic links displayed, if relevant).Refereed papers/ articles (show author order and include pages).Books & Chapters (show author order and include pages).Bibliography and products of scholarship.Any other necessary material, including teaching evaluations if appropriate.Teaching record, including teaching and peer evaluations for promotions and reappointments, and service record.Sample Request for an External Letter of Recommendation for a Tenure Track Position.Sample solicitation letter for outside letters of reference.Internal committee report, if submitted.See this reference documents for additional Dossier Preparation Tips Order of Dossier Documents These guidelines are provided to Department Chairs and Deans in an effort to ensure that dossiers are presented in as effective a manner as possible. The APT Committee, composed of 12 faculty members, makes recommendations to the Executive Vice Chancellor and Provost, who makes the final decision, subject to confirmation by the Board of Trustees. ![]() The APT Committee reviews faculty promotion and tenure decisions after reviews have been successfully completed at the Departmental and School- levels and in the case of Health Affairs units by the Health Sciences Appointments Committee (HSAC). The Appointment, Promotion and Tenure Committee (“APT Committee”) is the third level of faculty review of promotion and tenure decisions. Presenting An Effective Dossier To The Appointment, Promotion And Tenure Committee Please review the APT Process Submission Schedule for committee meeting and dossier submission dates. The Levels of Review Table will also provide guidance on the levels of review required for APO designated personnel actions and submission schedule of actions. Please review Standard Order Table for Tenure-Track for checklist of dossier documents. ![]() Questions regarding these guidelines should be addressed to Academic Personnel in the Office of the Executive Vice Chancellor and Provost at 962-1091. These guidelines are intended to ensure that dossiers are transmitted in a consistent format to aid in efficient review and decision making. The following guidelines have been adopted to prescribe the format of faculty dossiers for presentation to higher level University review committees including the Health Sciences Appointments Committee (HSAC) and the University’s Appointment, Promotion, and Tenure (APT) Committee.
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